This CPIC training seminar explains the key tenets behind OMB Circulars and the GAO’s Information Technology Guide as requiring the use of CPIC. During this lecture-based and discussion-enriching seminar we discuss which types of projects are defined as “Major” investments and how the new Administration is/ will be requiring, measuring and monitoring performance via the “IT Dashboard”. We discuss the requirements and compliance issues surrounding the laws driving and enabling Capital Planning, investment control, performance-based contracting, enterprise architecture and portfolio management. We emphasize the importance of establishing and reporting credible cost, schedule and performance data for reporting within the context of demonstrating performance in the Exhibit 300. The newly published CPIC Guidebook is referred to in class as an aid for achieving compliance. Intertwined throughout the seminar are discussions on the common compliance challenges for contractor-led work versus government-led work, which CPIC and Exhibit 300 efforts may be appropriately designated for contractor support versus inherently governmental roles, and how tools may support or enhance CPIC efforts where applicable. There are three day-long modules of the course. Day one and two emphasize an in-depth review of CPIC tenets and practices, Day 2 reviews the Exhibit 300 form per the latest A-11 Part 7 requirements line-by-line, question-by-question.
This course is recommended for 16 CLPs and is designed to fulfill a DAWIA, FAC-C Level II elective, or FAC-P/PM requirements. Students may receive a Federal Concierge signed certificate of completion if requested by the client.
This course is approved and applicable towards the Capital Planning Professional Certification.
The instructor for this course is a Certified Instructor authorized to teach courses that qualify students for Capital Planning Professional eligibility.
Learning Objectives:
- Understand the key tenets of CPIC; what it is and why we have to do it!
- Understand the reporting requirements as they pertain to the OMB Circulars and Memoranda.
- Understand an Exhibit 300 and why/ how the report changes each year.
- Understand how compliant program management practices can produce a compliant and “passing” Exhibit 300 as an “output”.
- Understand the prerequisites for applying CPIC to a program/project/investment; how and when does the requirement to complete an Exhibit 300 or an Exhibit 53 apply.
- Define the role of government in Exhibit development and reporting versus that of a contractor.
- Introduce the “IT Dashboard” and discuss it’s purpose.
- Understand the role of cost & schedule to CPIC reporting and what impacts significant variances can cause in your reporting.
- Understand the roles in CPIC of the FAR, the OMB Capital Planning Guide, and the OMB Circular A-11 .
- Discuss resources that are available to help with continued professional education and CPIC certification.
- Discuss laws, Regulations, Guidance, Circulars and Guides that impact program and project managers with respect to compliance and audit drivers.
Training Seminar Outline:
Module 1: CPIC Select/ Control / Evaluate
- Discuss the basics; definitions of a Project, an investment, a Major/ Supporting/ Tactical Investment
- Identify OMB’s thresholds for determining a Major Program
- Identify the Part/ High Risk List/ Management Watch list and discuss how these tools are used as part of a larger OMB compliance evaluation, and discuss how these tools are being changed by the new Administration
- Identify the OMB Max system and discuss how the Max system is being used.
- Identify the IT Dashboard and discuss how the Dashboard is being used.
- Conduct a thorough walkthrough of the GAO ITIM phases: Select, Control, Evaluate.
- Discuss “Pre-Select” phase as a subset of the Select Phase.
- Explain IT investments as federal budget line items by UPI code, and define the “Why” of the Exhibit 300 and the CPIC life cycle.
- Explain the Exhibit 300 reporting cycle versus the CPIC life cycle and how the two fit together.
- Explain the differences between and Exhibit 53 and an Exhibit 300 and when each is used.
- Discuss the requirements and compliant program management rigor required of successful IT Capital Planning and investment control.
- Present a whiteboard exercise to demonstrate proper alignment of the FAC-P/PM certification requirements to agency-specific Program manager and Contracting officer certifications, as well as alignment with the PMP, Prince2 and other relevant certifications.
- Discuss what is needed to develop a fully compliant Exhibit 300 using CPIC guidance
- Identify the CPIC Driving and Enabling legislation.
- Understand how to apply CPIC for internally lead work versus work lead by contractors.
Module2: Understanding the Exhibit 300
You will learn, in this course, what the OMB Exhibit 300 business case is and how it's central to all things you want to succeed in doing – as well as the updates as they become available for the revisions to the Office of Management & Budget Circular A-11, specifically Part 7 Section 300 and any reporting impacts associated with those annual changes.
This workshop will give you the management and subject matter expert's secrets, tools, tips and exposure to Capital Planning and to the OMB Exhibit 300 form. This course includes a line-by-line form review of any updates based upon OMB revisions.
- Identification of Parts 1,2,3 and 4.
- Explain what each part of the OMB 300 represents, and which two parts each investment will complete.
- Discuss the agency’s CPIC reporting tool (ProSight, eCPIC, or other tool).
- Discuss OMB’s requirement for XML validation.
- Discuss field limitations; short/ medium/ long text answers and what is permissible.
- Discuss “theme-ing” the Exhibit 300
- Discuss who participates in an Exhibit 300 and how to source data to the document.
- Discuss recent revisions to the A-11, Part 7 (Which may add to or subtract from this review, pending new changes being released in the July/ August 2009 timeframe).
- Identify and review all sections
- Part 1, General Descriptions and all related sub-sections
- Parts 2 & 4, General Descriptions and all related sub-sections.
- Part 3, General Descriptions and all related sub-sections.
- Identify Supplemental Documentation and artifacts
- Explain how OMB has historically applied evaluation and scoring techniques
- Identify opportunities, tips, tools, hints and explanations of the “what” and the “why” of each question and section.
- Explain or reference appropriate guidance, policy, standards, guidance, certifications, or other materials as they pertain to the requirements or level-of-effort required in each section or question of the Exhibit.
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